What personal information is collected through the website? We collect a limited amount of personal information, including names, addresses, telephone numbers, and e-mail addresses, from those users of the site who wish to receive information or services from us.
What other information related to users is collected through the website? In addition to the personal information we collect as described above, we log site visitors’ Internet Protocol (IP) addresses (which are the locations of computers or networks on the Internet), both for security reasons and to evaluate how our website is being used. We do not use IP addresses to identify individuals. But we may use IP addresses to transmit information to persons who have identified themselves to us as interested in receiving further communications and information, such as by filling out a form. We also collect aggregate numbers of page hits in order to track the popularity of certain pages and improve the value of the site. We also use “cookies,” which are tiny pieces of data stored by a user’s browser that helps a website or service recognize that user’s unique computer. Most web browsers can be set to inform you when a cookie has been sent to you and provide you with the opportunity to refuse that cookie. However, you should be aware that refusing a cookie may, in some cases, preclude you from using, or negatively impact the display or function of, the site.
How do you use collected personal information? We use the personal information we collect through the site to provide individuals with timely information via e-mail regarding events, resources and issues of interest to them.
How do you share collected personal information? It is our general policy not to make personal information available to anyone other than our employees, staff, contracted agents, and service providers. Our service providers use the personal information we share with them to assist us in sending authorized communications to site registrants and other site users who request to receive communications from us, including information on webinars we may host or financial or other reports on HMS Holdings Corp. and its affiliated companies.
What choices do you have regarding the website’s collection and use of your personal information? Other than browser information collected automatically (discussed above), which does not include personal information, you may choose whether to submit information to us. If you wish to register for our services or to receive notices or other information from us, we will need to collect from you the limited amount of personal information required to fulfill your requests. You may ask us to delete or correct inaccuracies in the personal information we have collected from you by contacting David Alexander, HMS chief compliance and ethics officer, at firstname.lastname@example.org or 972.894.8841. And if you subscribe to our e-mail list, you may at any time request to be removed from the list by also contacting HMS’s chief compliance officer.
What about posting of content? Certain portions of this site permit users to post messages, comments, or other content. Any such content represents the opinion of the poster only, and HMS Corp. bears no responsibility for or relationship to that content. You should not post any content:
- Which is profane, libelous, defamatory, obscene, pornographic, indecent, lewd, harassing, threatening, harmful, invasive of privacy or publicity rights, abusive, inflammatory or otherwise objectionable; or
- The transmission of which could violate, or facilitate the violation of, any applicable law, regulation or intellectual property rights.
You are solely responsible for the content of any postings you submit and we assume no responsibility or liability for any content submitted by you. We may, but are not obligated to, restrict or remove any and all content from a posting that we determine in our sole discretion violates these guidelines or is otherwise harmful to us, our customers or any third party. We reserve the right to purge the content you provide after 90 days of its posting, as well as the right to access, preserve, and disclose the content if required to do so by law or in a good faith belief that such access, preservation, or disclosure is required or permitted by law.
What about children’s privacy? This site is intended for use by individuals 18 years of age or older. We do not knowingly solicit or collect information from individuals under 18 years of age. If we learn that we have collected information from an individual under 18, we will take steps to delete the information as soon as possible. We encourage parents and guardians to spend time online with their children and to participate in and monitor the online activities of their children. If you believe we may have received information from an individual under age 18, please contact David Alexander, HMS chief compliance and ethics officer, at email@example.com or 972.894.8841.
What about information security? We maintain a variety of physical, electronic, and procedural safeguards to protect the privacy and security of your personal information. For example, we use commercially reasonable tools and techniques to protect against unauthorized access to our systems. Also, we restrict access to personal information to those who need such access in the course of their duties for us. We configure our list-server software not to divulge the email addresses of our list subscribers except to authorized persons, such as our service providers who assist with our communications to subscribers. However, we are not the author of this software and are not responsible for any failures in the software to preserve subscriber anonymity. And, while we aim to protect the security and integrity of all personal information collected through the site, we cannot absolutely guarantee that any information transmitted through the Internet or stored in our systems will be completely safe from intrusion by unauthorized persons, such as hackers. In this regard, your own efforts to protect against unauthorized access play an important role in protecting the security of your personal information. For example, you should be sure to log off completely when finished using a computer, never share your passwords with others or store them where they could be accessed by others, and carefully guard any mobile devices in which you store any personal information, including website passwords.
Effective: Jan. 26, 2016